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Working Meetings

Working Business Meeting
Entertainment expense, most commonly known as working business meetings when an employee is hosting a bonafide business meeting, involving food and non-alcoholic beverage need the following information:

  1. Type of Expense (breakfast, lunch, dinner, refreshment)
  2. Type of Event (workshop, conference, etc.)
  3. Purpose of the event or main agenda topic
  4. Name, title, and affiliation of participants (attach list)
  5. Date and location of event
  6. Name of the official host
  7. Certification of the official host that the expense is for University business

Maximum Per Person Rates for Working Meetings

  • Breakfast $26
  • Lunch $38
  • Dinner $64
  • Light Refreshment $17

Faculty Center. Business or professional events (room rental, catering, etc.) may be arranged using a pre-approved departmental account number. For business meetings charged to a personal Faculty Center account, an itemized receipt may be obtained at the "check out" area and there is currently no ability to re-create an itemized receipt after-the-fact. A departmental account number will not be accepted verbally at the "check out" area when an individual is eating in the dinning room. The School has a temporary card, available in advance from Bill Dandridge, for small business meetings to minimize the need for a $250 charge per departmental account.

Who to contact? Administrative Units/Institutes/Programs have local administrative assistants. Faculty, staff, and students not in an administrative unit should contact the respective Division/Department Assistant.

How long? UCLA Travel guarantees processing orders within five (5) working days from the point complete documentation is received in their office for reimbursement requests.

Expenditures for Business Meetings, Entertainment, and Other Occasions: BUS-79

GSEIS Working Meeting Template